By L. Sue Baugh
Memo writing talents could be a nice asset to you on your occupation. "How to put in writing top notch Memos" can assist you how you can write concise, potent messages that converse instead of only tell.
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Extra resources for How to Write First-Class Memos: The Handbook for Practical Memo Writing
Geri's dilemma is all too familiar to many managers and staff. They often have to write memos under considerable pressure that must convince someone to take a particular action or to respond in a particular way. The basic principle in writing under pressure is to have a variety of strategies to work through problems at any point. If one method doesn't work, you can choose another. With these strategies, you always have a way around any writing block. Many people find that getting started is the most difficult, intimidating part of any writing task.
You can use the four key questions to help you stay focused on the purpose of your message. At this stage you can determine what attachments or illustrations, if any, your message might need. Step Three: Review. In the review stage, you apply the finishing touches to your writing. This step offers you the opportunity to take a final look through your memo before it goes out with your name on it. Have you answered the four questions adequately? You will need to double-check facts, names, dates, and so on, and check for grammar and spelling mistakes.
For most occasions, a typed and signed letter or report is appropriate. In some cases, a handwritten note will be acceptable, provided it is legible and dated. Please make sure your supervisors understand when documentation is necessary and the proper procedures to follow. If you have any suggestions that would help to streamline the process of documentation, please let me know. " This memo answers the four key questions: What is the point of this memo? ) Who is the audience? ) Page 24 What is the scope and meaning of the message?